Faculty Assistant

About IMD

Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen.
We strive to be the trusted learning partner of choice for ambitious individuals and organizations worldwide. Our executive education and degree programs are consistently ranked among the world’s best by the Financial Times, Bloomberg, Forbes, and others.
Our leading position in the field is grounded in our unique approach to creating real learning, real impact. Through our research, programs, and advisory work we enable business leaders to find new and better solutions.
Our purpose is Challenging what is and inspiring what could be, we develop leaders and organizations that contribute to a more prosperous, sustainable and inclusive world.

To reinforce our team, we are looking for a

Faculty Assistant (100% - Temporary for 6 months)

The jobs mission
Faculty Assistants support our Faculty members for all administrative duties enabling them to concentrate on their teaching and research activities. In this role, you will assist 3 to 4 Faculty Members with their agenda, teaching material, expenses and much more.

Key activities & accountabilities

• Carry out general secretarial and other duties as required
• Prepare teaching materials and help for document or database researches
• Provide support in the Faculty’s agenda management
• Organise logistics for internal and external meetings
• When required assist in meeting with clients, take minutes and provide general support
• Organise travel and complex travel planning: reservation of flights, accommodation, visas, etc.
• Manage expenses claims timely and accurately
• Provide support during workshops and events on campus when required
• Provide support to Faculty during online events/programs when required

Formula for success
Ideal profile

• CFC, Maturité or Bachelor degree ideally in Commercial or Hospitality field
• Strong experience in a customer relations role
• Experience working in an international environment
• Fluent in English, written and oral, a good command of French is a plus; any additional language is an asset
• Computer literate (MS Office necessary,SalesForce, Canvas and Zoom are a plus)
• Proven organizational and administrative skills
• Ability to handle multiple priorities in an independent manner
• Excellent communication skills, customer-focused and diplomatic
• Team player is a must
• Stress management, customer-oriented, professional
• Time management, organization and logistics skills
Strong sense of responsibility with a proactive and positive attitude

How to apply

If you have the above skills and would like to work in our stimulating environment, please send your complete application file (letter of motivation and resume in English, copies of your work certificates and diplomas).

If you’re a qualified candidate with a disability (such as dyslexia, sight and/or hearing disabilities, etc) and you need a reasonable accommodation in order to apply for this position, please specify it in your application.

A valid Swiss work permit or Swiss or EU-25EFTA citizenship is required for this position.