Executive Assistant and Office Manager

Who we are:

The Cardano Foundation is an independent, Swiss-based not-for-profit organization. The Foundation is tasked with advancing the public digital infrastructure Cardano and works to anchor it as a utility for financial and social systems, thus empowering the digital architects of the future.

The Foundation facilitates the worldwide advancement of Cardano in enterprise applications. It develops infrastructure tooling—including where there may not be an immediate commercial use case—plus strengthens operational resilience, and drives diversity of on-infrastructure use cases as well as the development of sound and representative governance.

Another significant part of the Cardano Foundation’s mission is to engage with and support the Cardano community. The Foundation assists the development of tools the community can use to leverage Cardano to solve problems in new ways.

What you’ll be doing:

We seek an adaptable, results-driven team player who excels in multitasking - from troubleshooting Executive Committee requests to managing office spaces and Cardano Store operations. You also maintain clear structures and reporting. The ideal candidate has a proactive attitude, experience in Office Management, and supports Leadership Committees. They are accustomed to handling confidential matters and making judgments for the Foundations benefit.

Executive Assistant tasks

• Completing a broad variety of administrative tasks that facilitate the ECs ability to effectively lead their teams, including: hands-on approach in assisting with a variety of special projects.

• Sophisticated calendar management for Executive Committee members.

• Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations for smooth operations.

• Assist with special projects and administrative tasks to support effective leadership.

• Design and produce complex documents, reports, and presentations.

• Prepare information for meetings and compose correspondence.

• Arrange travel accommodations.

Office Management for Zug and Zurich and general support tasks

• 
  Create inspiring work environments fostering collaboration and innovation.

• Serve as the main liaison and maintain physical offices in Zug and Zurich.

• Oversee general office management, including supply orders, budget tracking, and allocation.

• Manage incoming and outgoing mail for the Zug office.

• Assist with meeting preparations, room bookings, and catering arrangements.

• Welcome and onboard new staff members in the offices.

• Identify and secure new office locations as needed.

• Administer the Ambassador Program, including appointments and welcome packages.

• Lead Cardano Store operations, including tool champion (Shopify, Printful), reporting and product enhancement.

• Manage corporate travel for the Foundation team in collaboration with the CEO Office team.

• Record meeting minutes, coordinate deliverables, and facilitate cross-channel feedback.

• Collaborate with the CEO Office team to support essential functions within the Foundation.

What we look for in you:

• A minimum of 3 years of experience in a similar role.

• Adaptability and Results-Driven Approach: The EA & Office Manager is a highly adaptable and results-oriented professional who thrives in a dynamic environment.

• You are an adept problem solver, comfortable with navigating the blend of well-defined daily responsibilities and unexpected challenges.

• Flexibility and proactive approach in order to be able to deal with a variety of curveballs and undefined tasks emanating from multiple directions, to ensure the fluency and effectiveness of our target operating model.

• Capable of maintaining focus on outcomes and adapting strategies on the fly to meet evolving operational needs.

• Strong prioritization skills: Being able to prioritize and incorporate flexible problem solving skills in daily sensitive and time critical tasks.

• Showcasing strong abilities to multitask.

• Education in Business Administration, Business Executive or Project Management.

• Location in Switzerland, close to Zurich or Zug.

• Fluency in English and ideally fluency in German.

How you will create impact in this role:

• Develop a clear, structured approach to work for efficient task execution and project management.

• Cultivate strong interpersonal skills to earn trust and confidence from peers and stakeholders.

• Demonstrate clear and effective communication to facilitate collaboration and understanding.

• Achieve goals consistently through a result-driven approach for successful project outcomes.

• Establish a reputation for a proactive "go-to" attitude, driving initiatives forward to achieve desired outcomes.

Apply for this job About us

Cardano Foundation has incredible employees from over 24 nationalities, across 3 continents which you will work collegiately to grow the Foundation.

Here at Cardano Foundation we are transparent, inclusive, passionate and innovative. As such our mission is to have a positive impact on global change and breed a harmonious working environment for our employees to flourish.

Benefits:

• Our employees have the flexibility and freedom to work from home with flexible working hours.
• All Cardano Foundation employees will have access to a personal annual learning budget dedicated to personal professional and personal development.
• A day a year is dedicated to a departmental team activity fun day out.
• Cardano Foundation gives the opportunity to its employees to dedicate a volunteering day to help the greater community or to be an expert in your field of work within the blockchain community.
• Employees are given additional day off for their birthday.
• Cardano Foundation also rewards days off as per established work anniversaries milestones.

Cardano Foundation strives to provide a diverse, inclusive and welcoming working environment. We are committed being a discrimination free organisation - including discrimination free space with regards to age, religion, race, nationality/ethnic origin, disability, sex, sexual orientation or gender identity.

Applications from Recruitment Agencies
Cardano Foundation does not accept any applications from recruitment agencies for this position. We refuse any responsibility for unsolicited applications as well as any associated fees. Unsolicited applications will be treated as direct application regardless of the channel through which we receive them.