Office Assistant & Assistant to Chief of Staff at Unternehmen name

Stellenbeschreibung:

Aktuelle Karriere-Informationen von Unternehmen name für die Position als Office Assistant & Assistant to Chief of Staff. If the Office Assistant & Assistant to Chief of Staff Stellenangebot in Geneva Ihren Qualifikationen entspricht, reichen Sie Ihre Bewerbung bitte direkt über das aktualisierte Jobkos-Portal ein.

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1. Reception & Front‑of‑House Management

• Serve as the primary point of contact for visitors, clients, and partners.
• Welcome guests with a high level of professionalism and ensure a positive experience.
• Manage the reception desk (phones, emails, deliveries, badges, visitor registration).
• Coordinate meeting rooms, prepare them (equipment, refreshments), and ensure smooth turnover.
• Handle incoming and outgoing mail, courier services, and logistics.
• Maintain a clean, organized, and elegant reception area aligned with corporate standards.

2. Office Management (for an 80‑employee office)

• Ensure smooth daily office operations and act as the central go‑to person for all office‑related topics.
• Liaise with suppliers, facility management, IT, building services, and external vendors.
• Oversee office supplies, equipment, and space planning (desks, seating plans, workspace alStandort).
• Support health & safety procedures and ensure compliance with internal guidelines.
• Support the organization of internal events, celebrations, and Unternehmen gatherings.

3. Executive Support to the Chief of Staff

• Act as a trusted right hand to the Chief of Staff, supporting coordination and project follow‑up for the CEO Office.
• Prepare agendas, reports, briefing documents, and presentations.
• Assist with high‑level meeting preparation, leadership offsites, board sessions, and travel arrangements.
• Track deadlines, priorities, and follow‑up actions to ensure nothing falls through the cracks.
• Handle sensitive and confidential information with absolute discretion.

4. Administrative & Coordination Tasks

• Process invoices, expense reports, purchase orders, and supplier contracts.
• Maintain digital and physical filing systems and internal databases.
• Support onboarding/offboarding: equipment preparation, access badges, welcome packs, office tours.
• Draft internal communications and support cross‑department requests when needed.

Experience

• 3-5+ years as an Office Assistant, Receptionist, Administrative Assistant, or Executive Assistant.
• Experience in a fast‑paced, international corporate environment is strongly preferred.
• Previous exposure to supporting senior leadership is an asset.

Skills

• Outstanding organizational and multitasking abilities.
• Strong interpersonal skills and professional demeanor, especially at reception.
• Excellent written and verbal communication skills in English; French is a strong asset.
• Mastery of MS Office Suite (Outlook, PowerPoint, Excel, Word).
• Ability to anticipate needs, solve problems proactively, and work with discretion.

• A vibrant, modern office in the heart of Geneva.
• A central role with visibility and interaction across all teams.
• Close collaboration with the Chief of Staff and exposure to executive decision‑making.
• A dynamic and international work environment where your impact truly matters.

Job-Informationen:

• Unternehmen: Unternehmen name
• Position: Office Assistant & Assistant to Chief of Staff
• Arbeitsort: Geneva
• Land: CH

So bewerben Sie sich:

Nachdem Sie die Kriterien und Mindestanforderungen in der Stellenanzeige gelesen und verstanden haben, Office Assistant & Assistant to Chief of Staff at the office Geneva bereiten Sie bitte umgehend Ihre Bewerbungsunterlagen (Anschreiben, Lebenslauf, Zeugnisse) vor. Senden Sie diese über den Link 'Nächste Seite' unten ein.