Student Administration Assistant

Student Administration Assistant

Temporary contract / Glion, Switzerland

Glion Institute of Higher Education (GIHE), in the top 5 for Hospitality & Leisure Management by the QS World University Ranking, is a brand of the Sommet Education Group. Founded in 1962, GIHE is a private Swiss institution offering Bachelor’s and Master’s degrees in hospitality, luxury and event management to an international student body across three campuses in Glion and Bulle, Switzerland, and London, UK.

You share our values: Development, Distinctiveness, Joint commitment, Openness and Sense of service.

Responsibilities:

• Support the Student Administration Manager in managing the student campus administration related tasks (residence permits, emails, etc.) in an efficient, cost effective and service orientated manner on both Glion and Bulle campuses
• Prepare attestation letters for students permit extension – Fribourg Canton
• Prepare files for students permit request – Fribourg Canton
• Once permits arrives, register the document in an Excel list; scan and save a copy in Lotus
• Distribute permits to students on campus
• Send by UPS permit to students on internship abroad
• Send emails to students
• Maintain a good relationship with authorities in the absence of Students Administration Manager if being contacted by email or phone (Fribourg and Vaud Cantons)

Profile and experiences:

• Commercial CFC or equivalent qualification
• Min. 1- year experience in a service-oriented administrative role
• Experience with young adults in a multicultural environment a plus
• Neat presentation and punctual
• Precise with attention to details is a must
• Empathetic personality, communication and administrative / organizational skills and service orientated
• Good team player
• Pro-active, flexible to change and resistant to stress
• Good knowledge of MS Office, proficient in Excel and at ease with other IT systems (scanner, printer,); knowledge of Lotus note is a plus
• French mother tongue with good English language skills (min. FCE B2 level), any additional language a plus

Other information:

• Type of contract: defined period of time contract
• Activity rate: 100%
• Start date: 05.08.2024
• End date: 31.10.2024
• Location: GIHE Sàrl, Rue de lOndine 20, 1630 Bulle