Team Assistant & Office Coordinator at Finders SA

Job Description:

Latest job information from Finders SA for the position of Team Assistant & Office Coordinator. If the Team Assistant & Office Coordinator vacancy in Geneva matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Finders SA for the position of Team Assistant & Office Coordinator below matches your qualifications.

Finders SA

Client:

A leading global financial services company with a long-established, boutique front office in Geneva. A vibrant, dynamic, and international environment. A client that Finders know well, allowing us to clearly explain the culture and working environment to any potentially suitable applicant.

Position:

This is a fantastic Office Assistant opportunity for a calm, well-presented, and poised individual to step into a permanent role as the face of a leading financial services company.

Accustomed to working in a corporate, international environment, you will be the first point of contact and play a key role in maintaining a polished and welcoming atmosphere. You'll collaborate with a range of internal and external stakeholders.

If you thrive in a fast-paced, dynamic environment with an Anglo-Saxon working style, this could be the role for you! Fluency in French is essential.

In this highly varied role requiring strong organizational skills, resilience, and a positive attitude, you'll support the Geneva Family Office team by ensuring smooth daily operations and efficient office coordination. Your responsibilities will also include managing office facilities, ordering supplies, and handling front-of-house duties.

Key Responsibilities and Duties:

Office Support

• Provide PA support to Relationship Managers, Directors, and Partners (diary management, calls, expense claims)
• Organize internal/external meetings, prepare board packs, and manage filing

Facilities

• Oversee office repairs and maintenance; liaise with landlords and contractors
• Maintain office supplies and ensure printers and canteen stocks remain operational

Visitors & Events

• Manage reception, organize refreshments, and coordinate visitor arrangements
• Assist in organizing internal and external events

Travel

• Arrange travel and process expense claims for senior team members

Anti-Money Laundering (AML)

• Assist with AML compliance, document updates, and risk assessments

Building Access

• Manage office access cards and keys, and track reallocations

Profile:

• Bilingual in English and French
• Proficient in the MS Office Suite
• Minimum 4+ years' experience as a Team Assistant or Office Coordinator in a similar front-facing role
• Ideally experienced as the face of a Family Office or similar environment, with regular exposure to VIP clients (internal and external)
• Background in one of the following: Family Office, Asset Management, Private Banking, or 5-star Hospitality (experience in facilities management is a plus)
• Highly organized, discreet, proactive, and detail-oriented, with the ability to remain calm under pressure
• Excellent personal presentation
• Resilient and a team player, able to manage tasks independently with minimal supervision
• Already based in the Geneva region or Suisse-Romande, holding a valid Swiss work permit (frontalier applicants also accepted)

Why Apply?  

This is a rare opportunity to join a prestigious, growing, long-established Family Office, in a dynamic, multi-cultural setting. You'll work closely with a highly professional close-knit team, building on your experience and gaining exposure to a refined, and fast-paced environment. .

Branche: Bankwesen

Funktion: Buchführung / Bankwesen / Finanzwesen

Job Info:

• Company: Finders SA
• Position: Team Assistant & Office Coordinator
• Work Location: Geneva
• Country: CH

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Team Assistant & Office Coordinator at the office Geneva above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.