| Position | Executive Assistant Legal Operations |
| Veröffentlicht | 17 Jun 2026 |
| Abgelaufen | 17 Jul 2026 |
| Unternehmen | Adecco |
| Standort | Schweiz | CH |
| Anstellungsart | Full Time |
Aktuelle Karriere-Informationen von Adecco für die Position als Executive Assistant Legal Operations. If the Executive Assistant Legal Operations Stellenangebot in Schweiz Ihren Qualifikationen entspricht, reichen Sie Ihre Bewerbung bitte direkt über das aktualisierte Jobkos-Portal ein.
Bitte beachten Sie, dass eine Bewerbung Qualifikationen erfordert, die vom Arbeitgeber festgelegt wurden. Wir hoffen, dass diese Karrierechance bei Adecco für die Position als Executive Assistant Legal Operations unten zu Ihrem Profil passt.
For an international Unternehmen in the global agribusiness market in Basel we are looking for a Executive Assistant Legal Operations (f/m/d) - temporary assignment (100%), min. 1 year
Responsibilities
Executive Administrative Support
• Provide overall administrative support to senior Legal leaders
• Manage calendars in MS Outlook and coordinate recurring meetings
• Prepare agendas, minutes, pre-reads and materials for team meetings
• Facilitate virtual meetings (Zoom, MS Teams)
• Handle internal and external correspondence
• Manage documents, deadlines, travel and expenses
• Provide general administrative support to Legal teams.
Contract & Document Management
• Monitor contract/document workflows and ensure timely progression
• Support execution of contracts in line with internal policies
• Coordinate signatures via electronic signature tools or wet ink
• File documents electronically in the Unternehmen’s repositories and CLM systems
• Manage physical archiving and support notarial/legalization tasks.
Engagement, Learning & Communications Support
• Assist in organizing and facilitating meetings and training sessions
• Support preparation of engagement materials, newsletters, surveys and other activities.
Administrative Support
• Maintain email distribution lists
• Support onboarding of Legal new joiners
• Act as point of contact for facility and IT-related queries
• Manage mail, courier shipments, meetings, events, travel and visas
• Draft and proofread business correspondence
• Locate/scan documents for reports, investigations, discovery, KYC, etc.
• Document administrative processes and support process improvements
• Maintain Teams folders, SharePoint sites, org charts and related metadata
• Coordinate training sessions, including preparation, attendance tracking, and follow-up surveys
• Provide broad administrative support across Legal Operations processes.
Profile
• Several years’ experience in an administrative role; legal department or law firm experience is a plus
• Proven ability to work in local and international teams
• Experience in a multicultural environment
• Strong communication skills with internal and external stakeholders
• Proficiency in MS Office (Excel, PowerPoint, Word), Teams, Zoom and SharePoint
• Strong organizational and time-management skills; ability to prioritize urgent tasks
• Enthusiastic, dynamic, ethical and positive approach
• High discretion and confidentiality
• Attention to detail, proactive mindset, ownership of tasks
• Service-oriented attitude.
Education & Key Knowledge
• Bachelor’s degree in business administration or related field (or equivalent)
• Tech-savvy; comfortable learning new tools and digital processes
• Proficient in MS Office, SharePoint and virtual meeting tools (Zoom, Teams)
• Experience with virtual facilitation tools (breakout rooms, Q&A, Menti) or willingness to learn
• Knowledge of contract-filing tools or legal systems is a plus
• Fluent in English; good German skills. Additional languages welcome
• Understanding of administrative, legal or corporate processes is an advantage.
Benefits
Contact information
In case of any doubt on this vacancy (ref.: JN -), please contact Fabio Antonelli at +
Über uns
Adecco is the market leader for staffing solutions in Schweiz and worldwide. Every day, our teams in our 50 Standorts throughout Schweiz ensure the best match between candidates and clients in various professional fields and industries. Adecco Schweiz is part of the Adecco Group, the world’s leading talent advisory and solutions Unternehmen. We believe in making the future work for everyone, and every day enable more than 3.5 million careers. We skill, develop, and hire talent in 60 countries, enabling organisations to embrace the future of work.
#nowhiringNachdem Sie die Kriterien und Mindestanforderungen in der Stellenanzeige gelesen und verstanden haben, Executive Assistant Legal Operations at the office Schweiz bereiten Sie bitte umgehend Ihre Bewerbungsunterlagen (Anschreiben, Lebenslauf, Zeugnisse) vor. Senden Sie diese über den Link 'Nächste Seite' unten ein.
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Beschr.: For an international Unternehmen in the global agribusiness market in Basel we are looking for a Executive Assistant Legal Operations (f/m/d) - temporary assignment (100%), min. 1 year Responsibilities...