Junior Executive Assistant

Switzerland - Zürich Business management, administration and support Group Functions

Job Reference #

292367BR

City

Opfikon

Job Type

Full Time

Your role

Are you a skilled multitasker? Are you organized with an eye for detail? Do you know how to make sure things run smoothly?

We’re looking for someone like you who can:

• provide high quality administrative support to the executive team of Asset Management Technology including coordinating daily scheduling and arranging meetings with senior-level managers
• maintain travel itineraries, prepare expense reports, and manage reimbursement process
• provide in office support for Zurich and Opfikon based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
• organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
• manage administrative tasks like maintaining email distribution lists, memberships in MS Teams, etc.

Your team

You’ll be working in the AM Technology – Management Team based in Zurich and Opfikon, together with a diverse team members across different regions. Our vision is to empower the core strategy of UBS Asset Management with innovative and reliable solutions.

Your expertise

• professional with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
• strong communication skills to manage internal and external clients and individuals at all levels
• fluent English and German is a must
• excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
• high level of accuracy and strong attention to detail

trustworthy and able to handle confidential information with discretion

• proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
• good knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
• volunteers willingly to assist others, or assist as requested, based upon workload

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How we hire

This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that its our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.